Sunday, 19 February 2017

Analysis of The Housing Allocation Procedure Of Higher Institution With Computerised System



CHAPTER ONE
INTRODUCTION
            1.0   BACKGROUND OF THE STUDY
Housing to man ranks next to food and clothing. Housing is very important to man and the lacks of it can diverse effect on him. It can psychologically affect him and can sometimes even reflect on his work.
It is in view of this, the polytechnic developed and maintained staff quarters all over the Kaduna metropolis. As a matter of policy, the polytechnic allocates these staff quarters to the staffs. Staff Residential Quarters could be identified as housing Estates or based on where they are located. From the information gathered has the following staff Resident Quarters: 



1.1     HISTORICAL BACKGROUND OF KADUNA POLYTECHNIC
The institute, Kaduna Polytechnic is an amalgamation of three formerly independent Units. These are: Collage of Science and Technology, Staff Development Center (Now CBMS) andSurvey Unit (CES).

Kaduna Polytechnic was set up by the Federal Government decree No. 20 in 1958. The objective for the institution is to provide divers instruction training and research in technology science, commerce, and humanities as well as any other course which may be approved by the Board in time. Another objective to provide in service institution for members of the public service in Nigeria.

The institution become an independent corporate body and started operation on the 21st November, 1968 with 300 students and academic staff strength of 105, all accommodation in the buildings donated by British Government to the people of the Northern Nigeria.
Kaduna Polytechnic has been jointly owned by the Northern Government up till August, 1991 when the federal Government took over the funding and management of the institution.

1.2  STATEMENT OF THE PROBLEM
There are alot of problems associated with the existing system
Some of these problems are:
1.Time consuming – The existing system based on the fact that it operates manually consumes too much time of both the applicants and the administrators.
2. Energy consuming – The workers expand much energy when searching for files or information pertaining to an apartment or staff that applied or have already been allocated an apartment.
3.Record gets missing or damaged – Since the records are kept in manual files when all the files don’t hold the records anywhere and as such records get misplaced or missing.
4.Allocation of already allocated apartments – If some records are no longer assessable, apartments that have long been allocated might be allocated again to another person causing problems.
5.General statistics is difficult to get – To get statistics such as total number of senior staff that have been allocated apartments, total  number of apartments etc.
6.Poor data security – The files can be stolen or accessed by unauthorized persons as it is not secured by passwords etc.

1.3 EXPECTED CONTRIBUTION TO KNOWLEDGE
The significance of this project is to develop an authorized system that will effectively and efficiently handle all the problems listed above.
This is very important as the importance of housing cannot be emphasized.

1.4 AIMS AND OBJECTIVES
The aim of this study is to analyze the housing allocation procedure of Kaduna polytechnic with the view to computerize the process of housing allocation. To achieve this, the study has the following objectives:
                         I. To look at the existing process of housing allocation;
                      II.  To look at the problems in the documentation of housing allocation data
                   III.  To make a comprehensive solution at solving the problems   (computer based system).

1.3 SCOPE OF THE STUDY
The proposed system is not a universally versatile system. It is limited to the project of the Department of Works and Housing, and this project does not cover the whole activities of the works department, it only cover Estates Management Section which deal with the keeping of records of staff that are in Kaduna Polytechnic Housing Estates.

1.4 LIMITATION OF THE STUDY
1.The program is designed to handle only the case study and will need little modification to function in another organization.
2. If password is misplaced or forgotten, there will be no access to any of the facilities of the program.



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